§ 3801 Objectives.
The primary objective of the Child Placement Review Board is to provide a citizen-based independent monitoring of Delaware children in the care and custody of a placement agency to ensure that children achieve permanency. In meeting its objectives the Board shall conduct reviews of children in out of home placements; advocate for the timely establishment of permanency; advise the legislature; prepare an annual report concerning resources, policies, procedures and statues which affect the goal of permanency for children.
§ 3802 Definitions.
As used in this chapter, unless the context clearly indicates otherwise:
(1) "Administrative review" means an administrative review as codified in 42 U.S.C. §§ 671(a)(16), 675(5)(A)-(G) and 675(6) that includes:
a. The periodic review of a child's placement conducted by a panel of appointed persons (Review Panel) to evaluate all plans for care and other needs of the child;
b. The Review Panel's recommendations to the court, to the Division of Family Services, and/or to the Division of Youth Rehabilitative Services through the distribution of the Panel's findings and recommendations report; and
c. The continued advocacy for the needs and safety of the child as identified and determined necessary.
(2) "Board" means the Child Placement Review Board.
(3) "Child" means any child in the custody or care of the Division of Family Services or a child in the custody or care of the Division of Youth Rehabilitative Services who is in an alternative placement or in out-of-home care, but who is not in a detention or incarceration facility.
(4) "Contract agency" means a private organization, agency or institution with which a placement agency contracts for residential and/or case-management services for a child.
(5) "Elected Executive Committee member" means a member of the Executive Committee who has been elected by a quorum of the Child Placement Review Board at the annual meeting.
(6) "Placement agency" means the Division of Family Services (DFS) and/or the Division of Youth Rehabilitative Services (YRS) of the Department of Services for Children, Youth and Their Families.
(7) "Private sector" means an agency or organization that is an entity that is not a government agency. "Private sector" also excludes any contract agency as defined in paragraph (4) of this section.
(8) "Review Panel" means a group of board members that meet with the review coordinators periodically to complete the duties listed in paragraphs (1)a., b. and c. of this section.
§ 3803 Child Placement Review Board: composition; terms; appointment; removal; vacancies.
(a) The Delaware Child Placement Review Board (the Board) is hereby established. For administrative purposes, the Board is within the Administrative Office of the Courts.
(b) The Board shall conduct administrative reviews for every child. A review must be conducted no less frequently than once during the first 12 months after a child's initial custody or care placement, and no less frequently than annually thereafter until the child exits custody or care placement. For the purpose of conducting administrative reviews, each county membership may be divided into Review Panels with not less than 3 members on each Panel.
(c) The Board shall consist of no fewer than 50 members which shall include at least 26 New Castle County members, 12 Kent County members, and 12 Sussex County members, all of whom shall be appointed by the Governor for a term of up to 3 years in order to continue a staggered basis of membership. A Board member must continue to be a resident of Delaware while serving as a member of the Board. However, a member may continue to serve until a successor is appointed.
(1) The Chairperson of the Board shall be appointed by and serve at the pleasure of the Governor.
(2) There shall be an Executive Committee of the Board which shall consist of 11 members and shall include the following:
a. The Chair of the Board who will serve as Chair;
b. Five board members elected by the Board for a 3-year term and;
c. Five additional members appointed by the Governor for 3 year terms.
(3) The Chairperson of the Board is by virtue of the position a member of the Committee on Dispositional Guidelines for Juveniles pursuant to § 1008(b)(11) of Title 10.
(4) The Governor may remove a board member for misfeasance, malfeasance, or cause. A member who misses 3 consecutive panel meetings may be considered to have resigned.
62 Del. Laws, c. 170, § 1; 64 Del. Laws, c. 47, § 1; 65 Del. Laws, c. 294, §§ 1, 2; 70 Del. Laws, c. 186, § 1; 71 Del. Laws, c. 296, §§ 2, 3; 72 Del. Laws, c. 338, § 1; 74 Del. Laws, c. 107, § 1; 79 Del. Laws, c. 284, § 1; 80 Del. Laws, c. 319, § 1.;
§ 3804 Qualifications of board members.
(a) A board member must be a citizen of Delaware who has demonstrated an interest in children and their welfare through community service or professional experience or who possesses a background in law, sociology, psychology, psychiatry, education, theology, social work, medicine or related fields.
(b) A person employed by a placement agency, contract agency or the Family Court of this State may not be appointed to the Board.
(c) Discrimination is prohibited in the board member appointment procedure on the basis of gender identity, marital status, disability, religion, creed, sex, sexual orientation, age, race, color, national origin or ethnicity.
(d) All persons who apply for board membership shall consent to a criminal background review, consistent with the specifications of § 309(a) of Title 31.
§ 3805 Powers and duties of the Board.
The Board has the power and duty to:
(1) Adopt goals and objectives to measure the Board's effectiveness in advocating permanent placement for children reviewed and to measure the effectiveness of other goals established by the Executive Committee;
(2) Adopt rules and regulations consistent with the purpose and provisions of this chapter and with applicable federal and state laws, subject to the Administrative Procedures Act, subchapter II of Chapter 101, Title 29;
(3) Assign to the Executive Committee, through the Board's rules and regulations, duties and responsibilities which are consistent with the purpose and provisions of this chapter and which are not otherwise assigned to the Executive Committee;
(4) Designate annually no more than 5 additional general Board members to the Executive Committee;
(5) Conduct the 2-month review of child offenders required by § 1009(j)(5) of Title 10;
(6) Administer the Ivyane D. F. Davis Memorial Scholarship Fund pursuant to § 3445 of Title 14;
(7) Administer the federal education and training vouchers (ETV) in partnership with the Division of Family Services, according to the established Memorandum of Understanding.
§ 3806 Compensation and expenses for Board members.
A member of the Board is entitled to receive, upon request, reimbursement for necessary expenses to attend meetings and other business activities of the Board. Travel expenses may not exceed the mileage rate paid to State employees, per mile actually traveled, or the cost of public transportation. Other miscellaneous necessary expenses may not exceed $25 per meeting or activity.
§ 3807 Meetings of the Executive Committee and Board.
The Board as a whole shall meet at least once a year and shall annually elect the executive committee members.
(1) The Executive Committee shall meet at least 6 times each year.
(2) Election of the executive committee members shall take place at the annual meeting.
(3) In order to elect the executive committee members, 51% of the 50 member board must be present at the annual meeting.
§ 3808 Duties of the Executive Committee.
The Executive Committee has the authority and duty to:
(1) Elect its officers;
(2) Monitor and evaluate the effectiveness of the Board's child placement review program.
(3) Determine what information is necessary for reviewing and monitoring a child's placement and advise the placement agency of the information that is necessary for reviewing and monitoring a child's placement;
(4) Review and analyze reports prepared by the Executive Director. The Executive Committee may advise the Executive Director on report preparation;
(5) Identify the need for child advocacy programs that are determined to be in the best interest of the child welfare system;
(6) Employ, supervise and evaluate the Executive Director of the Board, who serves as chief administrator to implement and administer the provisions of this chapter;
(7) Advise the Executive Director on the establishment of training for the Board and provide periodic in-service training for the Board;
(8) Review the Executive Director's annual budget request and other applications for funds from any source;
(9) Prepare and approve a written annual report that discusses relevant issues affecting permanency for children. This report will be submitted to the Governor, the Secretary of the Department of Services for Children, Youth and their Families, the Chief Justice of the Supreme Court of Delaware, and the General Assembly, as well as other interested parties. This report may be distributed electronically.
§ 3809 Duties of the Executive Director.
Under the direction of the Executive Committee, the Executive Director's duties include, but are not limited to:
(1) Applying for and administering funds for the administrative review system established by this chapter;
(2) Hiring and supervising Board employees, maintaining all necessary records and files, and directing the daily operations of the Board, including the implementation of the policies and procedures developed and approved by the Board;
(3) Ensuring reports are submitted by the placement agency on the status of every child for whom an administrative review is required;
(4) Ensuring the collection of necessary data and statistics and preparing reports to provide sufficient information to the Board so that the Board can advocate effectively on behalf of children;
(5) Consulting with placement agency personnel and other appropriate persons to develop policies and procedures which maximize the coordination and cooperation between the Board and organizations involved in the provision of services to children;
(6) Advising the Executive Committee on the changes, when changes occur which relate to progress and development of advocacy programs and of new initiatives designed to improve the lives of children;
(7) Representing and advocating for the views and the opinions of the Board, as approved by the Executive Committee;
(8) Working with appropriate organizations, agencies and individuals towards the goal of achieving permanency for the child and promoting that the safety and best interests of the child is the paramount concern in the provision of services to the child.
§ 3810 Administrative review: Purposes.
The administrative review process monitors children in out-of-home placements for the purpose of ensuring services, as well as the safety, well-being and best interest of those children are being addressed in accordance with federal and state laws and regulations. The review process is to specifically address the following:
(1) Efforts to achieve permanency for the child in a timely manner;
(2) Services are identified and provided that are necessary to achieve the permanency for the child;
(3) The appropriateness of the child's current placement;
(4) The child's health, safety, and well-being;
(5) Efforts to maintain connections with siblings, birth parents, and other people who are significant to the child;
(6) If or when additional advocacy action is necessary by the Executive Committee.
62 Del. Laws, c. 170, § 1; 64 Del. Laws, c. 47, § 1; 65 Del. Laws, c. 294, §§ 6, 7; 70 Del. Laws, c. 186, § 1; 71 Del. Laws, c. 296, § 11; 72 Del. Laws, c. 338, § 1; 78 Del. Laws, c. 108, §§ 8, 9; 79 Del. Laws, c. 284, § 1; 80 Del. Laws, c. 319, § 1.;
§ 3811 Administrative Review: General responsibilities of the Review Panel.
For purposes of administrative review, the Review Panel shall:
(1) Determine the Panel's Presiding Officer;
(2) Disseminate information about the rights and responsibilities of biological parents, foster parents and other interested persons regarding a child;
(3) Make recommendations to the Executive Committee regarding policies and procedures used by state agencies in the provision of services to children;
(4) Comply with the requirements set forth in the federal Adoption and Safe Families Act of 1997, §§ 475(5)(B), 427(a)(2)(B) (42 U.S.C. §§ 675(5)(B), 627(a)(2)(B) as amended) [sic], which requires periodic review of case plans for all children eligible for and receiving funding under the act;
(5) Submit a written report following an administrative review stating the findings and recommendations of the Review Panel pursuant to § 3815 of this title;
(6) Refer the findings and recommendations report of an administrative review to the Board's staff for distribution in accordance with § 3810(7) and (8) of this title [repealed];
(7) Forward to the Executive Committee those cases where the Review Panel recommends that further action for a child is necessary.
§ 3812 Administrative review: Notice.
To insure adequate notice of administrative review:
(1) The Board shall request of the placement agency no less than 60 days in advance of a scheduled review a list of the prospective review participants, as set forth in paragraph (2) of this section. Within 15 days of receipt of the request, the placement agency shall provide the Board with the requested list and shall include for each identified review participant the most current mailing address available.
(2) The Board shall send out written notice of a scheduled review at least 21 days in advance of the review date to the following review participants, if applicable: the placement agency; the contract agency; the child, unless inappropriate; the child's parents or legal guardian; the child's foster parents; the child's guardian ad litem or court-appointed special advocate (CASA); and the child's educational surrogate parent. The Board shall also send out written notice of a scheduled review at least 21 days in advance of the review date to any person or agency, including school officials, interested in or having knowledge or information about the child. In order to be notified of a review, an interested person or agency not identified by the placement agency must notify the Board of interest in the review at least 10 days prior to the scheduled review.
§ 3813 Administrative review: Documents required for the review.
(a) At least 7 days before a child's review, the placement agency shall submit to the Child Placement Review Board the child's permanent placement plan and other information as requested by the Board.
(b) A placement agency must provide the Board with information requested by the Board for a review, so long as providing the information requested does not violate federal or state law. The Executive Committee may petition the Family Court for a hearing if a placement agency fails to provide requested or required information.
§ 3814 Administrative review: Procedures.
(a) The Executive Committee of the Board shall develop and enact policies and procedures that:
(1) Ensure the accurate identification of children to be reviewed;
(2) Ensure notice of the review is issued in accordance with this statute;
(3) Outline the procedures to be followed to prepare for, conduct, and issue findings and recommendations following a review.
(b) The DFS and/or YRS caseworker or supervisor most closely involved with a case shall attend the administrative review of the case, unless prior approval of the absence is obtained from the Executive Director or the Director's designee, or unless an emergency or other good cause exists that prevents attendance at the review.
(c) A board member who has personal knowledge of or is acquainted with any of the principals in a case shall disqualify himself or herself from reviewing the case.
(d) An administrative review is not a court proceeding, and the formal rules of evidence do not apply. The Board may exclude factual data, documents, testimony and argument that are plainly irrelevant, immaterial, insubstantial, cumulative or privileged. The Board may also limit any factual data, documents, testimony and argument that are unduly repetitive.
(e) Placement agencies, the child's parents, legal guardians or the guardian ad litem or CASA for the child, and/or their attorneys, and board staff may be present throughout the review unless the Review Panel reasonably believes that a safety issue exists. Other participants with notice to provide information at the review and anyone else deemed by the Panel as necessary to the review process may be present throughout all or part of the review at the discretion of the Review Panel.
(f) A child of appropriate age and mental capacity who requests a private interview with the Review Panel may be interviewed privately at the Panel's discretion.
(g) Information compiled by the board staff for the purpose of conducting administrative reviews and all other documents relating to the reviews are exempt from the provisions of Chapter 100 of Title 29.
(h) Case and review records of the Board are exempt from the provisions of Chapter 100 of Title 29.
§ 3815 Administrative review: Findings and recommendations report.
(a) Following the review, a report shall be prepared in accordance with the policy and procedures established by the Executive Committee and distributed in accordance with this statute. The report may address, but is not limited to, the following:
(1) The child's health, safety, and well-being;
(2) Efforts to maintain connections with siblings, birth parents, and other people who are significant to the child;
(3) Assessment of the child's current placement;
(4) Efforts to achieve permanency;
(5) Assessment of the services necessary to achieve permanency;
(6) Barriers and/or concerns that impede the achievement of permanency;
(b) The Child Placement Review Board shall submit a written findings and recommendations report of its administrative review to the placement agency and/or contract agency, to the child's parents and legal guardians, or to the child's guardian ad litem or CASA within 15 days of the review. If a case is referred to the Executive Committee for review before the report is distributed, then the report must be submitted within 15 days following the Executive Committee's review.
(c) Upon the receipt of a findings and recommendations report, a placement agency shall, within 10 working days, notify the Board in writing of the agency's agreement or disagreement with the Review Panel's recommendations.
(d) Upon the receipt of a findings and recommendations report, a person, other than a placement agency, who disagrees with the report may, within 10 working days, submit to the Board in writing a statement of no more than 2 pages in length stating the person's disagreement with the Review Panel's recommendations.
(e) The findings and recommendations report and any response to the report pursuant to subsections (c) and (d) of this section must be submitted by the Child Placement Review Board to the Family Court and must be made a part of the child's Family Court file. The Court shall review the report and consider the recommendations in it.
(f) The findings and recommendations report submitted to the Court pursuant to this subsection is a communication authorized by law and is not an ex parte communication with a judge or commissioner. The findings and recommendations report may be received as evidence by the Court and may be considered by the Court along with other evidence.
§ 3816 Confidentiality of records.
(a) All Child Placement Review Board records and information, as well as records and information provided to the Board regarding children and their parents or relatives, are confidential and may be disclosed only pursuant to the provisions of this chapter or upon an order of a court.
(b) A person who violates the confidentiality provisions of this section is guilty of a class B misdemeanor. The Superior Court has jurisdiction over violations of this section.
(c) Any member of the Board or the administrative staff of the Board who violates a provision of this chapter by improperly disclosing confidential information may be removed or dismissed from that member's or administrative staff's position, subject to due process notice and hearing requirements.
§ 3817 Notice of judicial hearing.
The Family Court shall notify the Child Placement Review Board of every dispositional and permanency hearing regarding a child, as defined in § 3802(3) of this title, and shall submit to the Board a copy of the final order resolving the dispositional or permanency hearing within 30 days of the date of the final order.
§ 3818 Participation in judicial reviews or hearings.
The Board or its designee, with the approval of the Executive Committee, may participate in judicial reviews and/or permanency hearings through its recommendation to the court regarding the permanency goal, provision of services, and best interests of a child and through presentation consistent with its findings and recommendations report.
§ 3819 Intervention as a party in an action.
The Board, with the approval of the Executive Committee, has the unconditional right to intervene in any action involving a child in the care or custody of a placement agency. Upon filing a motion to intervene, the Board shall become a party to the action, with all rights and privileges entitled thereto.
§ 3820 Petition for judicial review.
The Board, with the approval of the Executive Committee, may petition the court for a judicial review of a child in the care or custody of a placement agency if:
(1) The placement agency disagrees with the recommendations of the Board and notifies the Board pursuant to § 3815(c) of this title;
(2) The Board determines that there has been a failure by the placement agency to progress towards establishing permanency for the child; or
(3) The Board determines that the placement agency is not fulfilling the requirements of the permanency plan as ordered by the court.
§ 3821 Construction of chapter.
This chapter, being necessary for the welfare of the State and its inhabitants, shall be liberally construed to effect the purposes thereof.
§ 3822 Conflict with existing laws.
Any provision of this chapter which, if enforced, will cause the State to lose federal funding is null and void.
§ 3823 Continuation of service by present Foster Care Review Board members.
§ 3824 Child Placement Review Board notification.
Family Services is hereby directed to formally notify, in advance, the Child Placement Review Board of any meeting, hearing or other event of which the Board desires notification. Said notification shall be directed to the Executive Director of the Board.